Rental Agreement
A six-week notice is recommended. We have a $100 rental order minimum.
Individuals wishing to rent equipment are required to submit a minimum of a 50% non-refundable deposit, a refundable $200 damage/security deposit and may be asked to provide current, valid driver's license or state identification card. A valid credit card will be required on file to secure the order as well as during the rental period.
All rentals are to be prepaid, unless a charge account has been previously established. Open account customers in good standing may submit a signed purchase order in lieu of a security deposit.
A signed contract, or lack thereof, DOES NOT relieve you from personal, financial responsibility and obligation of payment for your reservation. It is implied that if a reservation is placed and a credit card number has been provided for securing the reservation with intent to take delivery of the goods, that you fully intend to take delivery of the goods. Only upon cancellation, which all cancellation terms of this agreement apply, may you relieve yourself of the financial obligation and responsibility to pay in full; unless your cancellation does not meet the requirements set forth in this agreement by which 100% of the payment shall apply. Such fees include but are not limited to: rental equipment fees, delivery fees, set-up fees, labor fees, damage waiver fees and any other fee associated with the special circumstances of your reservation. This is NON-NEGOTIABLE and it is YOUR responsibility to know with whom and the date and circumstances regarding your event. Double booking, the absence of a signed contract with Sunny Days Events or any other circumstance within YOUR control holds you fully responsible to these terms.
Some of the equipment we rent requires training prior to its use. We suggest that the person(s) designated to operate such equipment get a lesson in operation from us prior to the event. We will not be responsible for machines that do not work properly if no lesson was given prior to use or if the individual responsible for operating and maintaining the machine is present at the time of delivery.
All of our items are designed for indoor use, however some may be used outdoors. In some cases an extra fee may apply for equipment used outdoors.
You will be responsible for the equipment from the time the equipment is delivered and set up to the time it is picked up. Please make sure the equipment is secured when not in use and protected from wind and water hazards such as inclement weather, outdoor sprinklers, pools, pets or wet or damp surfaces. You will be charged up to full replacement cost for any damaged or missing items. You will be charged a cleaning fee if the equipment is returned dirty. If we are forced to take legal action to recover our equipment, you agree to pay for any and all legal fees. Additionally, we retain the right to charge for loss of use for the time the equipment is not in our possession.
CANCELLATIONS: Due to the high demand for equipment, it is necessary for us to have reservations guaranteed in advance in the form of a deposit. Deposits are non- refundable and per item. Once an item has been held for you, it appears unavailable for other future clients. You may choose to reserve the fewest number of items for you event, hoping to add to the order closer to the date. But you risk the items being rented to other clients. Cancellations are not allowed once original deposit has been paid. If you need to cancel with more than 4 weeks, your deposit may be applied to another date within 365 days, if a date is available. Rental reservations closer than 4 weeks cannot be cancelled or postponed (though you may ask us not to deliver, but you are still responsible for the full reservation fee). Any fees incurred while planning in good faith, are non-refundable.
SPECIAL ORDERS: Payment in full is due at the time of reservation for any special order items. This included A Grade quality items. As shipping may take 4 weeks to 6 months, SDE will order Special Order items once payment has been remitted. SDE will not be held responsible if the items have not arrived for you event.
LATE PAYMENT FEES: You are expected to pay the final due amount 14-7 days prior to taking delivery of your equipment. Failure to do so could result in your rental being cancelled. If Sunny Days Events agrees to maintain the rental despite lack of payment, failure to pay in full within 30 days after delivery shall result in a 15% late fee. This fee is assessed on the total contract amount including all related delivery fees and other expenses. For each 30 net days beyond your initial 30 day period, a compounded 15% rate shall apply for each additional 30 day period. There is no cap to the amount of compounded late fees that apply to your delinquent account.
DELIVERY/PICKUP DELAY IMPACT FEES: Though you may be offered a delivery window on your contract, if you are not present when SDE staff arrive you are late fees will still apply. SDE may begin set up IF an SDE approved layout has been provided with adequate notice to [email protected]. However, once SDE staff begin set up, should the client or client representative choose to make changes extra fees may apply.
If you have not arranged for SDE set up or tear down, you must provide individuals to unload the delivery vehicle. Delivery is to the parking lot only. If you have a gate code, pad lock on your side gate, business hours that you may be closed, or other circumstance that would hinder our ability to deliver or pick your items up, it is imperative you notify our office staff well in advance. We charge a standing fee of $1.00 per staff (One Dollar) per minute for waiting unnecessarily to deliver and we charge one additional delivery fee per occurrence where we must return to deliver or pick the items up from your location if such an inconvenience occurs. If the delay creates a circumstance where the items are needed for another event and are not made available to that customer due to your lack of planning, then we will charge you TEN TIMES the rental rate for each item that is made unavailable.
TENTS (with or without sidewalls): SDE will secure any rental tents with stakes around the perimeter of the tents. Asphalt plugs are available for extra . It is the clients responsibility to provide markings on the ground of buried hazards including, but not limited to, septic systems, sprinklers, utilities. Weighted blocks are available upon request for extra and may require additional delivery charges.
WEATHER: SDE will do its best to deliver and set up all equipment as contracted. However, due to extreme foul weather considerations. We reserve the right to refuse release of rentals or set up of equipment if the weather is deemed unsafe. SDE staff will communicate with the client to discuss foul weather options. Options may include moving rentals indoor or scheduling return set up time if weather looks to be clearing, extra fees may apply. Further, if the weather is unsafe to tear large equipment down at scheduled appointment we reserve the right to return when weather is deemed safe again. SDE staff will communicate with the client ahead of tear down should weather be an issue.
Prices and terms are subject to change without notice. USE OF EQUIPMENT TERMS AND CONDITIONS
1. I have been shown a thorough demonstration on the correct operation and safety features of each piece of equipment.
2. I have been given full and ample opportunity to inspect all rental equipment at the time of delivery and find no obvious damage. At the time of delivery I will notify SDE staff immediately and allow SDE to rectify any issues identified. Any issues brought to SDE’s attention after the original delivery will not be recognized.
Misuse or improper operation of equipment which results in any injury, damage, personal loss or Death as a result of my or my guests' misuse or negligence is NOT the responsibility of Sunny Days Events.
3. I understand that negligence on my part or the part of my guests in regards to operation or use of rental equipment does not constitute negligence on the part of Sunny Days Events and will not hold Sunny Days Events responsible for any injury, damage, personal loss or death as a result of my or my guests' negligence.
4. Sunny Days Events has not supplied any alcohol for my event (If Applicable).
5. I am responsible for the safety, storage, preparation, cleanliness and correct operation of all rental equipment, accessories and food items associated with the rental equipment.
6. I have allowed Sunny Days Events to act as my contractor to set-up, connect, display and begin operation of all rental equipment and will not hold Sunny Days Events responsible for any incorrectness or negligence as a result. Sunny Days Events will set up equipment to "The best of their ability" and are not and should not be considered experts in the construction, operation, placement or display of any rental equipment.
7. The following conditions regarding specific equipment shall be agreed upon and any action not in strict adherence to the guidelines below shall result in FULL REPLACEMENT VALUE of each damaged item:
o Dance Floors: Dance floors shall only be placed on a flat, hard surface free of debris such as gravel, rock, dirt or any other hard substance that may scratch or otherwise cause abnormal wear on the surface. The dance floor shall be placed in a location away from water hazards such as pools or sprinklers. The dance floor must be completely covered and secured from any water invasion or completely removed from the area and stored in a dry location. It is the RENTER'S responsibility to take such action. Any water damage to the dance floor will result in a full replacement charge for each damaged panel.
o Tents and Umbrellas: All tents and umbrellas are subject to wind hazards, should wind and weather be deemed unsafe for set-up. SDE staff will coordinate with the client about options for back up plans. It is YOUR responsibility to secure items in windy conditions where a possible threat of damage may occur. On occasion, canopies and umbrellas are not secured to any ground weight or stake and may blow over causing damage to the equipment or injury to a person. Because Sunny Days Events cannot be at your location at all times, YOU are responsible for the liability for the duration of your rental. Once secured, all tents and canopies may not be moved or removed from the location in which it was placed by an employee of Sunny Days Events, nor shall you alter or modify the form in which the equipment was secured. Doing so violates the terms and conditions of this agreement and any damage or injury as a result shall be your responsibility. The only exception to this condition is for complete removal and take-down of Non-Tent items after an event or in the event of an emergency.
8. All accessories and additional concessions not considered a "connected part" of the rented equipment provided by Sunny Days Events have been delivered and released into my possession as new, unopened packages. I understand that Sunny Days Events uses third party manufacturers and suppliers to provide accessories necessary for the operation of some rental equipment and that although the Sunny Days Events label may appear on the package; Sunny Days Events plays no role in the actual manufacture, packaging, shipment storage or delivery of the item.
10. I will clean all items rented, this includes rinsing silverware, place settings, chairs and tables including removing any staples, tape and gum from the bottom of the tables. A cleaning / damage fee will apply for any item returned dirty / damaged of not less than $50 - $150 dollars. Others items that are damaged may cost more to repair / replace those items include but are not limited to: Canopies, Tents, Tables, Chairs, dance floors, linens, dishware, flatware, audio visual equipment, concession equipment, bars, are themed rentals.
11. I will accept full responsibility for any accident, loss, damage, injury, theft, loss of limb, death or any other conceivable misfortune or accident that may occur as a result of the use, operation, transport or ingestion by myself or any of my guests.
12. If reserving delivery appointments Sunny Days Events will contact the client a few days prior to the reservation to confirm the delivery/pick up window.
13. Delivery/Set up. Delivery/Haul away windows are made Mondays - Fridays 3am-6pm, Saturday-Sunday 10am-6pm. Unless otherwise contracted for a shorter window.
The charge for delivery of non-tent items is based on your location per trip. The delivery is to the site and pick-up from the site. You are responsible for unloading delivery vehicle. Unless otherwise contracted.
Set up/tear down is not included with deliveries. It is available for an additional fee based on the total invoice price(unless other arrangements have been made).
14. Holidays. Events falling on a holiday weekend may be subject to Holiday Charge. Holidays included in this list include but are not limited to Valentine's Day, Easter Sunday (and the week prior), Memorial Day, Independance Day (July 3, 4) , Labor Day, Halloween, Thanksgiving, Christmas (December 24, 25), New Years (December 31, January 1)
15. Weather. SDE may deem weather related issues unsafe for release if they determine precautions to protect rentals and staff inappropriate. Should they determine weather adverse to release rentals, SDE staff and the client may review options, however extra delivery fees may be applied.
16. Overtime. Should a rental pick up/delivery be scheduled after 9pm or be delayed past 9pm through no fault of SDE overtime fees may be applied.
Sunny Days Events reserves the right to refuse rental and service to anyone.
By signing this contract/invoice you are committing and agreeing to all of the terms and conditions of this agreement. Should Sunny Days Events agree to fulfill a rental without a signed contract, it is implied that by receipt of a confirmation email or confirmation by written, verbal or any other source that you have read, fully understand and commit to the terms and conditions of this agreement.
_____________________________________________ _______________________________
Renter Date
SunnyDaysEvents.com
[email protected]
(907) 465-7022
A six-week notice is recommended. We have a $100 rental order minimum.
Individuals wishing to rent equipment are required to submit a minimum of a 50% non-refundable deposit, a refundable $200 damage/security deposit and may be asked to provide current, valid driver's license or state identification card. A valid credit card will be required on file to secure the order as well as during the rental period.
All rentals are to be prepaid, unless a charge account has been previously established. Open account customers in good standing may submit a signed purchase order in lieu of a security deposit.
A signed contract, or lack thereof, DOES NOT relieve you from personal, financial responsibility and obligation of payment for your reservation. It is implied that if a reservation is placed and a credit card number has been provided for securing the reservation with intent to take delivery of the goods, that you fully intend to take delivery of the goods. Only upon cancellation, which all cancellation terms of this agreement apply, may you relieve yourself of the financial obligation and responsibility to pay in full; unless your cancellation does not meet the requirements set forth in this agreement by which 100% of the payment shall apply. Such fees include but are not limited to: rental equipment fees, delivery fees, set-up fees, labor fees, damage waiver fees and any other fee associated with the special circumstances of your reservation. This is NON-NEGOTIABLE and it is YOUR responsibility to know with whom and the date and circumstances regarding your event. Double booking, the absence of a signed contract with Sunny Days Events or any other circumstance within YOUR control holds you fully responsible to these terms.
Some of the equipment we rent requires training prior to its use. We suggest that the person(s) designated to operate such equipment get a lesson in operation from us prior to the event. We will not be responsible for machines that do not work properly if no lesson was given prior to use or if the individual responsible for operating and maintaining the machine is present at the time of delivery.
All of our items are designed for indoor use, however some may be used outdoors. In some cases an extra fee may apply for equipment used outdoors.
You will be responsible for the equipment from the time the equipment is delivered and set up to the time it is picked up. Please make sure the equipment is secured when not in use and protected from wind and water hazards such as inclement weather, outdoor sprinklers, pools, pets or wet or damp surfaces. You will be charged up to full replacement cost for any damaged or missing items. You will be charged a cleaning fee if the equipment is returned dirty. If we are forced to take legal action to recover our equipment, you agree to pay for any and all legal fees. Additionally, we retain the right to charge for loss of use for the time the equipment is not in our possession.
CANCELLATIONS: Due to the high demand for equipment, it is necessary for us to have reservations guaranteed in advance in the form of a deposit. Deposits are non- refundable and per item. Once an item has been held for you, it appears unavailable for other future clients. You may choose to reserve the fewest number of items for you event, hoping to add to the order closer to the date. But you risk the items being rented to other clients. Cancellations are not allowed once original deposit has been paid. If you need to cancel with more than 4 weeks, your deposit may be applied to another date within 365 days, if a date is available. Rental reservations closer than 4 weeks cannot be cancelled or postponed (though you may ask us not to deliver, but you are still responsible for the full reservation fee). Any fees incurred while planning in good faith, are non-refundable.
SPECIAL ORDERS: Payment in full is due at the time of reservation for any special order items. This included A Grade quality items. As shipping may take 4 weeks to 6 months, SDE will order Special Order items once payment has been remitted. SDE will not be held responsible if the items have not arrived for you event.
LATE PAYMENT FEES: You are expected to pay the final due amount 14-7 days prior to taking delivery of your equipment. Failure to do so could result in your rental being cancelled. If Sunny Days Events agrees to maintain the rental despite lack of payment, failure to pay in full within 30 days after delivery shall result in a 15% late fee. This fee is assessed on the total contract amount including all related delivery fees and other expenses. For each 30 net days beyond your initial 30 day period, a compounded 15% rate shall apply for each additional 30 day period. There is no cap to the amount of compounded late fees that apply to your delinquent account.
DELIVERY/PICKUP DELAY IMPACT FEES: Though you may be offered a delivery window on your contract, if you are not present when SDE staff arrive you are late fees will still apply. SDE may begin set up IF an SDE approved layout has been provided with adequate notice to [email protected]. However, once SDE staff begin set up, should the client or client representative choose to make changes extra fees may apply.
If you have not arranged for SDE set up or tear down, you must provide individuals to unload the delivery vehicle. Delivery is to the parking lot only. If you have a gate code, pad lock on your side gate, business hours that you may be closed, or other circumstance that would hinder our ability to deliver or pick your items up, it is imperative you notify our office staff well in advance. We charge a standing fee of $1.00 per staff (One Dollar) per minute for waiting unnecessarily to deliver and we charge one additional delivery fee per occurrence where we must return to deliver or pick the items up from your location if such an inconvenience occurs. If the delay creates a circumstance where the items are needed for another event and are not made available to that customer due to your lack of planning, then we will charge you TEN TIMES the rental rate for each item that is made unavailable.
TENTS (with or without sidewalls): SDE will secure any rental tents with stakes around the perimeter of the tents. Asphalt plugs are available for extra . It is the clients responsibility to provide markings on the ground of buried hazards including, but not limited to, septic systems, sprinklers, utilities. Weighted blocks are available upon request for extra and may require additional delivery charges.
WEATHER: SDE will do its best to deliver and set up all equipment as contracted. However, due to extreme foul weather considerations. We reserve the right to refuse release of rentals or set up of equipment if the weather is deemed unsafe. SDE staff will communicate with the client to discuss foul weather options. Options may include moving rentals indoor or scheduling return set up time if weather looks to be clearing, extra fees may apply. Further, if the weather is unsafe to tear large equipment down at scheduled appointment we reserve the right to return when weather is deemed safe again. SDE staff will communicate with the client ahead of tear down should weather be an issue.
Prices and terms are subject to change without notice. USE OF EQUIPMENT TERMS AND CONDITIONS
1. I have been shown a thorough demonstration on the correct operation and safety features of each piece of equipment.
2. I have been given full and ample opportunity to inspect all rental equipment at the time of delivery and find no obvious damage. At the time of delivery I will notify SDE staff immediately and allow SDE to rectify any issues identified. Any issues brought to SDE’s attention after the original delivery will not be recognized.
Misuse or improper operation of equipment which results in any injury, damage, personal loss or Death as a result of my or my guests' misuse or negligence is NOT the responsibility of Sunny Days Events.
3. I understand that negligence on my part or the part of my guests in regards to operation or use of rental equipment does not constitute negligence on the part of Sunny Days Events and will not hold Sunny Days Events responsible for any injury, damage, personal loss or death as a result of my or my guests' negligence.
4. Sunny Days Events has not supplied any alcohol for my event (If Applicable).
5. I am responsible for the safety, storage, preparation, cleanliness and correct operation of all rental equipment, accessories and food items associated with the rental equipment.
6. I have allowed Sunny Days Events to act as my contractor to set-up, connect, display and begin operation of all rental equipment and will not hold Sunny Days Events responsible for any incorrectness or negligence as a result. Sunny Days Events will set up equipment to "The best of their ability" and are not and should not be considered experts in the construction, operation, placement or display of any rental equipment.
7. The following conditions regarding specific equipment shall be agreed upon and any action not in strict adherence to the guidelines below shall result in FULL REPLACEMENT VALUE of each damaged item:
o Dance Floors: Dance floors shall only be placed on a flat, hard surface free of debris such as gravel, rock, dirt or any other hard substance that may scratch or otherwise cause abnormal wear on the surface. The dance floor shall be placed in a location away from water hazards such as pools or sprinklers. The dance floor must be completely covered and secured from any water invasion or completely removed from the area and stored in a dry location. It is the RENTER'S responsibility to take such action. Any water damage to the dance floor will result in a full replacement charge for each damaged panel.
o Tents and Umbrellas: All tents and umbrellas are subject to wind hazards, should wind and weather be deemed unsafe for set-up. SDE staff will coordinate with the client about options for back up plans. It is YOUR responsibility to secure items in windy conditions where a possible threat of damage may occur. On occasion, canopies and umbrellas are not secured to any ground weight or stake and may blow over causing damage to the equipment or injury to a person. Because Sunny Days Events cannot be at your location at all times, YOU are responsible for the liability for the duration of your rental. Once secured, all tents and canopies may not be moved or removed from the location in which it was placed by an employee of Sunny Days Events, nor shall you alter or modify the form in which the equipment was secured. Doing so violates the terms and conditions of this agreement and any damage or injury as a result shall be your responsibility. The only exception to this condition is for complete removal and take-down of Non-Tent items after an event or in the event of an emergency.
8. All accessories and additional concessions not considered a "connected part" of the rented equipment provided by Sunny Days Events have been delivered and released into my possession as new, unopened packages. I understand that Sunny Days Events uses third party manufacturers and suppliers to provide accessories necessary for the operation of some rental equipment and that although the Sunny Days Events label may appear on the package; Sunny Days Events plays no role in the actual manufacture, packaging, shipment storage or delivery of the item.
10. I will clean all items rented, this includes rinsing silverware, place settings, chairs and tables including removing any staples, tape and gum from the bottom of the tables. A cleaning / damage fee will apply for any item returned dirty / damaged of not less than $50 - $150 dollars. Others items that are damaged may cost more to repair / replace those items include but are not limited to: Canopies, Tents, Tables, Chairs, dance floors, linens, dishware, flatware, audio visual equipment, concession equipment, bars, are themed rentals.
11. I will accept full responsibility for any accident, loss, damage, injury, theft, loss of limb, death or any other conceivable misfortune or accident that may occur as a result of the use, operation, transport or ingestion by myself or any of my guests.
12. If reserving delivery appointments Sunny Days Events will contact the client a few days prior to the reservation to confirm the delivery/pick up window.
13. Delivery/Set up. Delivery/Haul away windows are made Mondays - Fridays 3am-6pm, Saturday-Sunday 10am-6pm. Unless otherwise contracted for a shorter window.
The charge for delivery of non-tent items is based on your location per trip. The delivery is to the site and pick-up from the site. You are responsible for unloading delivery vehicle. Unless otherwise contracted.
Set up/tear down is not included with deliveries. It is available for an additional fee based on the total invoice price(unless other arrangements have been made).
14. Holidays. Events falling on a holiday weekend may be subject to Holiday Charge. Holidays included in this list include but are not limited to Valentine's Day, Easter Sunday (and the week prior), Memorial Day, Independance Day (July 3, 4) , Labor Day, Halloween, Thanksgiving, Christmas (December 24, 25), New Years (December 31, January 1)
15. Weather. SDE may deem weather related issues unsafe for release if they determine precautions to protect rentals and staff inappropriate. Should they determine weather adverse to release rentals, SDE staff and the client may review options, however extra delivery fees may be applied.
16. Overtime. Should a rental pick up/delivery be scheduled after 9pm or be delayed past 9pm through no fault of SDE overtime fees may be applied.
Sunny Days Events reserves the right to refuse rental and service to anyone.
By signing this contract/invoice you are committing and agreeing to all of the terms and conditions of this agreement. Should Sunny Days Events agree to fulfill a rental without a signed contract, it is implied that by receipt of a confirmation email or confirmation by written, verbal or any other source that you have read, fully understand and commit to the terms and conditions of this agreement.
_____________________________________________ _______________________________
Renter Date
SunnyDaysEvents.com
[email protected]
(907) 465-7022