It is my understanding that, you will retain me as a Professional Wedding Consultant and Wedding Day Coordinator for your wedding scheduled on [Wedding Date]. Description of Services As a consultant my role as listed in invoice.
Please note that the services listed above do not include running any wedding related errands such as picking up or delivering attire, supplies or equipment, documents, etc.
As the client, you will rely on me to work as many hours as may be reasonably necessary to fulfill my obligations under this agreement.
Conditions − Sunny Days Events understands that our role will be that of advisor and coordinator. The client will make the actual selections of service providers and I will implement those selections. − The client will make payments directly to the service providers/vendors and not to me. Final vendor choice are the client's responsibility and Sunny Days Events cannot guarantee any service provider’s performance or product. If litigation occurs, it occurs in the jurisdiction where Sunny Days Events office is located and the winning party will be reimbursed for attorney and legal fees and court costs.
− It is the clients responsibility to provide Sunny Days Events with contact names, telephone numbers and any scheduled timetables for all service providers involved in the wedding ceremony/reception no later than 14 days prior to the wedding or upon the signing of this letter. − It is also your responsibility to notify me of any changes in a timely manner. Sunny Days Events shall not be held liable for any changes made by the client or selected service providers. − Sunny Days Events will use professional judgment when taking action in regard to changes, weather, tardiness, non-performance, etc. based on the situation, time limitations and/or the client's wishes. − In the event a venue coordinator is on site Sunny Days Events will work with the client and the coordinator as needed.
A 50% non-refundable retainer
Term/Termination This agreement will terminate automatically upon completion of the services required by this letter of agreement.
Changes/Cancellations Any changes made to this letter of agreement must be made in writing and signed by all parties. The client may cancel this agreement, in writing, for any reason. If the wedding is canceled, refunds are limited to unearned fees, funds in excess of unused or non-refundable fees and out-of-pocket expenses. If you cancel less than 30 days before the event, there will be no refund. If the event is not canceled, there will be no refund.
Acts of God If an act of God, such as a fire, flood, earthquake or other natural calamity shall cause you to cancel your wedding do not negate client obligation to this contract.
Accepted:
Bride’s signature ________________________________________
Groom’s signature ________________________________________
Date: ___________________________
Rental Agreement
A six-week notice is recommended in order to guarantee availability of any rental equipment.
The charge for delivery of non-tent items is based on your location and bulk of items. The delivery is to the site and pick-up from the site.
Deliveries made to ground level only, therefore please make your delivery arrangements explicit, as there may be extra charges if stairs or long distance carrying is involved. Set up is available for an additional fee based on the total invoice price(unless other arrangements have been made); teardown is not included in the set up fee. If rental items are not put away down the way they were delivered a 25% breakdown fee will apply.
Individuals wishing to rent equipment are required to submit a minimum of a 50% security deposit (cash, check or credit card) and may be asked to provide current, valid driver's license or state identification card. A valid credit card will be required on file to secure the order as well as during the rental period.
All rentals are to be prepaid, unless a charge account has been previously established. Open account customers in good standing may submit a signed purchase order in lieu of a security deposit.
A signed contract, or lack thereof, DOES NOT relieve you from personal, financial responsibility and obligation of payment for your reservation. It is implied that if a reservation is placed and a credit card number has been provided for securing the reservation with intent to take delivery of the goods, that you fully intend to take delivery of the goods. Only upon cancellation, which all cancellation terms of this agreement apply, may you relieve yourself of the financial obligation and responsibility to pay in full; unless your cancellation does not meet the requirements set forth in this agreement by which 100% of the payment shall apply. Such fees include but are not limited to: rental equipment fees, delivery fees, set-up fees, labor fees, damage waiver fees and any other fee associated with the special circumstances of your reservation. This is NON-NEGOTIABLE and it is YOUR responsibility to know with whom and the date and circumstances regarding your event. Double booking, the absence of a signed contract with Sunny Days Events or any other circumstance within YOUR control holds you fully responsible to these terms.
Some of the equipment we rent requires training prior to its use. We suggest that the person(s) designated to operate such equipment get a lesson in operation from us prior to the event. We will not be responsible for machines that do not work properly if no lesson was given prior to use or if the individual responsible for operating and maintaining the machine is present at the time of delivery.
All of our items are designed for indoor use, however some may be used outdoors. In some cases an extra fee may apply for equipment used outdoors.
You will be responsible for the equipment from the time the equipment is delivered and set up to the time it is picked up. Please make sure the equipment is secured when not in use and protected from wind and water hazards such as inclement weather, outdoor sprinklers, pools, pets or wet or damp surfaces. You will be charged up to full replacement cost for any damaged or missing items. You will be charged a cleaning fee if the equipment is returned dirty. If we are forced to take legal action to recover our equipment, you agree to pay for any and all legal fees. Additionally, we retain the right to charge for loss of use for the time the equipment is not in our possession.
CANCELLATIONS: Due to the high demand for equipment, it is necessary for us to have reservations guaranteed in advance in the form of a security deposit. Deposits are non- refundable but if you need to cancel with more than 4 weeks, your deposit will be applied to another date within 365 days, if a date is available. Cancellations made less than 2 weeks (10 business days) prior to the rental date will be charged 60% of the total equipment rental cost. Rental reservations not canceled at least 25 hours prior to the rental delivery date will be charged 100% of the rental cost for all equipment reserved. Any fees incurred while planning in good faith, are non-refundable.
LATE FEES: You are expected to pay the final due amount 14 days prior to taking delivery of your equipment. Failure to do so could result in your rental being cancelled. If Sunny Days Events agrees to maintain the rental despite lack of payment, failure to pay in full within 30 days after delivery shall result in a 15% late fee. This fee is assessed on the total contract amount including all related delivery fees and other expenses. For each 30 net days beyond your initial 30 day period, a compounded 15% rate shall apply for each additional 30 day period. There is no cap to the amount of compounded late fees that apply to your delinquent account.
DELIVERY/PICKUP DELAY IMPACT FEES: If you have not arranged for set up or tear down, you must provide individuals to unload the truck. Delivery is to the parking lot only. If you have a gate code, pad lock on your side gate, business hours that you may be closed, or other circumstance that would hinder our ability to deliver or pick your items up, it is imperative you notify our office staff well in advance. We charge a fee of $1.00 (One Dollar) per minute for waiting unnecessarily to deliver and we charge one additional delivery fee per occurrence where we must return to deliver or pick the items up from your location if such an inconvenience occurs. If the delay creates a circumstance where the items are needed for another event and are not made available to that customer due to your lack of planning, then we will charge you TEN TIMES the rental rate for each item that is made unavailable.
WILL CALL LATE FEES: You are expected to return all of your rental equipment on or before the date specified on your contract. Failure to return all of the items on or before the return date shall result in a 10% fee based on the total contract amount, and charged for each business day the items are late until they have been returned in full to our possession.
DAMAGE TO VEHICLES WHILE LOADING/UNLOADING: As a courtesy service to our customers, Sunny Days Events assists in loading and unloading rental equipment on/off your vehicle. You shall hold Sunny Days Events harmless as a result of any damage, however slight, as a result of this courtesy service. Due to driving and road conditions beyond our control, Sunny Days Events employees are instructed to, under no circumstances, secure, strap or tie down rental equipment on a customer's vehicle. Any damage to the vehicle or equipment as a result of poorly secured equipment is the responsibility of the renter. If under special exception an employee does secure rental equipment on the vehicle, it remains the renter's responsibility to re-check the security of the straps, ropes, knots and to drive in a safe manner. Any damage to the vehicle or equipment as a result of an employee securing rental equipment shall remain the renter's responsibility.
Prices and terms are subject to change without notice. USE OF EQUIPMENT TERMS AND CONDITIONS
1. I have been shown a thorough demonstration on the correct operation and safety features of each piece of equipment.
2. I have been given full and ample opportunity to inspect all rental equipment and find no obvious damage. As a result, misuse or improper operation of equipment which results in any injury, damage, personal loss or Death as a result of my or my guests' misuse or negligence is NOT the responsibility of Sunny Days Events.
3. I understand that negligence on my part or the part of my guests in regards to operation or use of rental equipment does not constitute negligence on the part of Sunny Days Events and will not hold Sunny Days Events responsible for any injury, damage, personal loss or death as a result of my or my guests' negligence.
4. Sunny Days Events has not supplied any alcohol for my event (If Applicable).
5. I am responsible for the safety, storage, preparation, cleanliness and correct operation of all rental equipment, accessories and food items associated with the rental equipment.
6. I have allowed Sunny Days Events to act as my contractor to set-up, connect, display and begin operation of all rental equipment and will not hold Sunny Days Events responsible for any incorrectness or negligence as a result. Sunny Days Events will set up equipment to "The best of their ability" and are not and should not be considered experts in the construction, operation, placement or display of any rental equipment.
7. The following conditions regarding specific equipment shall be agreed upon and any action not in strict adherence to the guidelines below shall result in FULL REPLACEMENT VALUE of each damaged item:
o Dance Floors: Dance floors shall only be placed on a flat, hard surface free of debris such as gravel, rock, dirt or any other hard substance that may scratch or otherwise cause abnormal wear on the surface. The dance floor shall be placed in a location away from water hazards such as pools or sprinklers. The dance floor must be completely covered and secured from any water invasion or completely removed from the area and stored in a dry location. It is the RENTER'S responsibility to take such action. Any water damage to the dance floor will result in a full replacement charge for each damaged panel.
o Tents, Canopies, Umbrellas: All tents, canopies and umbrellas are subject to wind hazards. It is YOUR responsibility to secure items in windy conditions where a possible threat of damage may occur. On occasion, canopies and umbrellas are not secured to any ground weight or stake and may blow over causing damage to the equipment or injury to a person. Because Sunny Days Events cannot be at your location at all times, YOU are responsible for the liability. Once secured, all tents and canopies may not be moved or removed from the location in which it was placed by an employee of Sunny Days Events, nor shall you alter or modify the form in which the equipment was secured. Doing so violates the terms and conditions of this agreement and any damage or injury as a result shall be your responsibility. The only exception to this condition is for complete removal and take-down after an event or in the event of an emergency.
8. All accessories and additional concessions not considered a "connected part" of the rented equipment provided by Sunny Days Events have been delivered and released into my possession as new, unopened packages. I understand that Sunny Days Events uses third party manufacturers and suppliers to provide accessories necessary for the operation of some rental equipment and that although the Sunny Days Events label may appear on the package; Sunny Days Events plays no role in the actual manufacture, packaging, shipment storage or delivery of the item.
9. I have had all questions regarding this addendum and entire rental agreement answered to my satisfaction.
10. I will clean all items rented, this includes rinsing silverware, place settings, chairs and tables including removing any staples, tape and gum from the bottom of the tables. A cleaning / damage fee will apply for any item returned dirty / damaged of not less than $50 - $150 dollars. Others items that are damaged may cost more to repair / replace those items include but are not limited to: Canopies, Tents, Tables, Chairs, dance floors, linens, dishware, flatware, audio visual equipment, concession equipment, bars, are themed rentals.
11. I will accept full responsibility for any accident, loss, damage, injury, theft, loss of limb, death or any other conceivable misfortune or accident that may occur as a result of the use, operation, transport or ingestion by myself or any of my guests.
Sunny Days Events reserves the right to refuse rental and service to anyone.
By signing this contract/invoice you are committing and agreeing to all of the terms and conditions of this agreement. Should Sunny Days Events agree to fulfill a rental without a signed contract, it is implied that by receipt of a confirmation email or confirmation by written, verbal or any other source that you have read, fully understand and commit to the terms and conditions of this agreement.
_____________________________________________ _______________________________
Renter Date
SunnyDaysEvents.com info@sunnydaysevents.com
(907) 465-7022
Please note that the services listed above do not include running any wedding related errands such as picking up or delivering attire, supplies or equipment, documents, etc.
As the client, you will rely on me to work as many hours as may be reasonably necessary to fulfill my obligations under this agreement.
Conditions − Sunny Days Events understands that our role will be that of advisor and coordinator. The client will make the actual selections of service providers and I will implement those selections. − The client will make payments directly to the service providers/vendors and not to me. Final vendor choice are the client's responsibility and Sunny Days Events cannot guarantee any service provider’s performance or product. If litigation occurs, it occurs in the jurisdiction where Sunny Days Events office is located and the winning party will be reimbursed for attorney and legal fees and court costs.
− It is the clients responsibility to provide Sunny Days Events with contact names, telephone numbers and any scheduled timetables for all service providers involved in the wedding ceremony/reception no later than 14 days prior to the wedding or upon the signing of this letter. − It is also your responsibility to notify me of any changes in a timely manner. Sunny Days Events shall not be held liable for any changes made by the client or selected service providers. − Sunny Days Events will use professional judgment when taking action in regard to changes, weather, tardiness, non-performance, etc. based on the situation, time limitations and/or the client's wishes. − In the event a venue coordinator is on site Sunny Days Events will work with the client and the coordinator as needed.
A 50% non-refundable retainer
Term/Termination This agreement will terminate automatically upon completion of the services required by this letter of agreement.
Changes/Cancellations Any changes made to this letter of agreement must be made in writing and signed by all parties. The client may cancel this agreement, in writing, for any reason. If the wedding is canceled, refunds are limited to unearned fees, funds in excess of unused or non-refundable fees and out-of-pocket expenses. If you cancel less than 30 days before the event, there will be no refund. If the event is not canceled, there will be no refund.
Acts of God If an act of God, such as a fire, flood, earthquake or other natural calamity shall cause you to cancel your wedding do not negate client obligation to this contract.
Accepted:
Bride’s signature ________________________________________
Groom’s signature ________________________________________
Date: ___________________________
Rental Agreement
A six-week notice is recommended in order to guarantee availability of any rental equipment.
The charge for delivery of non-tent items is based on your location and bulk of items. The delivery is to the site and pick-up from the site.
Deliveries made to ground level only, therefore please make your delivery arrangements explicit, as there may be extra charges if stairs or long distance carrying is involved. Set up is available for an additional fee based on the total invoice price(unless other arrangements have been made); teardown is not included in the set up fee. If rental items are not put away down the way they were delivered a 25% breakdown fee will apply.
Individuals wishing to rent equipment are required to submit a minimum of a 50% security deposit (cash, check or credit card) and may be asked to provide current, valid driver's license or state identification card. A valid credit card will be required on file to secure the order as well as during the rental period.
All rentals are to be prepaid, unless a charge account has been previously established. Open account customers in good standing may submit a signed purchase order in lieu of a security deposit.
A signed contract, or lack thereof, DOES NOT relieve you from personal, financial responsibility and obligation of payment for your reservation. It is implied that if a reservation is placed and a credit card number has been provided for securing the reservation with intent to take delivery of the goods, that you fully intend to take delivery of the goods. Only upon cancellation, which all cancellation terms of this agreement apply, may you relieve yourself of the financial obligation and responsibility to pay in full; unless your cancellation does not meet the requirements set forth in this agreement by which 100% of the payment shall apply. Such fees include but are not limited to: rental equipment fees, delivery fees, set-up fees, labor fees, damage waiver fees and any other fee associated with the special circumstances of your reservation. This is NON-NEGOTIABLE and it is YOUR responsibility to know with whom and the date and circumstances regarding your event. Double booking, the absence of a signed contract with Sunny Days Events or any other circumstance within YOUR control holds you fully responsible to these terms.
Some of the equipment we rent requires training prior to its use. We suggest that the person(s) designated to operate such equipment get a lesson in operation from us prior to the event. We will not be responsible for machines that do not work properly if no lesson was given prior to use or if the individual responsible for operating and maintaining the machine is present at the time of delivery.
All of our items are designed for indoor use, however some may be used outdoors. In some cases an extra fee may apply for equipment used outdoors.
You will be responsible for the equipment from the time the equipment is delivered and set up to the time it is picked up. Please make sure the equipment is secured when not in use and protected from wind and water hazards such as inclement weather, outdoor sprinklers, pools, pets or wet or damp surfaces. You will be charged up to full replacement cost for any damaged or missing items. You will be charged a cleaning fee if the equipment is returned dirty. If we are forced to take legal action to recover our equipment, you agree to pay for any and all legal fees. Additionally, we retain the right to charge for loss of use for the time the equipment is not in our possession.
CANCELLATIONS: Due to the high demand for equipment, it is necessary for us to have reservations guaranteed in advance in the form of a security deposit. Deposits are non- refundable but if you need to cancel with more than 4 weeks, your deposit will be applied to another date within 365 days, if a date is available. Cancellations made less than 2 weeks (10 business days) prior to the rental date will be charged 60% of the total equipment rental cost. Rental reservations not canceled at least 25 hours prior to the rental delivery date will be charged 100% of the rental cost for all equipment reserved. Any fees incurred while planning in good faith, are non-refundable.
LATE FEES: You are expected to pay the final due amount 14 days prior to taking delivery of your equipment. Failure to do so could result in your rental being cancelled. If Sunny Days Events agrees to maintain the rental despite lack of payment, failure to pay in full within 30 days after delivery shall result in a 15% late fee. This fee is assessed on the total contract amount including all related delivery fees and other expenses. For each 30 net days beyond your initial 30 day period, a compounded 15% rate shall apply for each additional 30 day period. There is no cap to the amount of compounded late fees that apply to your delinquent account.
DELIVERY/PICKUP DELAY IMPACT FEES: If you have not arranged for set up or tear down, you must provide individuals to unload the truck. Delivery is to the parking lot only. If you have a gate code, pad lock on your side gate, business hours that you may be closed, or other circumstance that would hinder our ability to deliver or pick your items up, it is imperative you notify our office staff well in advance. We charge a fee of $1.00 (One Dollar) per minute for waiting unnecessarily to deliver and we charge one additional delivery fee per occurrence where we must return to deliver or pick the items up from your location if such an inconvenience occurs. If the delay creates a circumstance where the items are needed for another event and are not made available to that customer due to your lack of planning, then we will charge you TEN TIMES the rental rate for each item that is made unavailable.
WILL CALL LATE FEES: You are expected to return all of your rental equipment on or before the date specified on your contract. Failure to return all of the items on or before the return date shall result in a 10% fee based on the total contract amount, and charged for each business day the items are late until they have been returned in full to our possession.
DAMAGE TO VEHICLES WHILE LOADING/UNLOADING: As a courtesy service to our customers, Sunny Days Events assists in loading and unloading rental equipment on/off your vehicle. You shall hold Sunny Days Events harmless as a result of any damage, however slight, as a result of this courtesy service. Due to driving and road conditions beyond our control, Sunny Days Events employees are instructed to, under no circumstances, secure, strap or tie down rental equipment on a customer's vehicle. Any damage to the vehicle or equipment as a result of poorly secured equipment is the responsibility of the renter. If under special exception an employee does secure rental equipment on the vehicle, it remains the renter's responsibility to re-check the security of the straps, ropes, knots and to drive in a safe manner. Any damage to the vehicle or equipment as a result of an employee securing rental equipment shall remain the renter's responsibility.
Prices and terms are subject to change without notice. USE OF EQUIPMENT TERMS AND CONDITIONS
1. I have been shown a thorough demonstration on the correct operation and safety features of each piece of equipment.
2. I have been given full and ample opportunity to inspect all rental equipment and find no obvious damage. As a result, misuse or improper operation of equipment which results in any injury, damage, personal loss or Death as a result of my or my guests' misuse or negligence is NOT the responsibility of Sunny Days Events.
3. I understand that negligence on my part or the part of my guests in regards to operation or use of rental equipment does not constitute negligence on the part of Sunny Days Events and will not hold Sunny Days Events responsible for any injury, damage, personal loss or death as a result of my or my guests' negligence.
4. Sunny Days Events has not supplied any alcohol for my event (If Applicable).
5. I am responsible for the safety, storage, preparation, cleanliness and correct operation of all rental equipment, accessories and food items associated with the rental equipment.
6. I have allowed Sunny Days Events to act as my contractor to set-up, connect, display and begin operation of all rental equipment and will not hold Sunny Days Events responsible for any incorrectness or negligence as a result. Sunny Days Events will set up equipment to "The best of their ability" and are not and should not be considered experts in the construction, operation, placement or display of any rental equipment.
7. The following conditions regarding specific equipment shall be agreed upon and any action not in strict adherence to the guidelines below shall result in FULL REPLACEMENT VALUE of each damaged item:
o Dance Floors: Dance floors shall only be placed on a flat, hard surface free of debris such as gravel, rock, dirt or any other hard substance that may scratch or otherwise cause abnormal wear on the surface. The dance floor shall be placed in a location away from water hazards such as pools or sprinklers. The dance floor must be completely covered and secured from any water invasion or completely removed from the area and stored in a dry location. It is the RENTER'S responsibility to take such action. Any water damage to the dance floor will result in a full replacement charge for each damaged panel.
o Tents, Canopies, Umbrellas: All tents, canopies and umbrellas are subject to wind hazards. It is YOUR responsibility to secure items in windy conditions where a possible threat of damage may occur. On occasion, canopies and umbrellas are not secured to any ground weight or stake and may blow over causing damage to the equipment or injury to a person. Because Sunny Days Events cannot be at your location at all times, YOU are responsible for the liability. Once secured, all tents and canopies may not be moved or removed from the location in which it was placed by an employee of Sunny Days Events, nor shall you alter or modify the form in which the equipment was secured. Doing so violates the terms and conditions of this agreement and any damage or injury as a result shall be your responsibility. The only exception to this condition is for complete removal and take-down after an event or in the event of an emergency.
8. All accessories and additional concessions not considered a "connected part" of the rented equipment provided by Sunny Days Events have been delivered and released into my possession as new, unopened packages. I understand that Sunny Days Events uses third party manufacturers and suppliers to provide accessories necessary for the operation of some rental equipment and that although the Sunny Days Events label may appear on the package; Sunny Days Events plays no role in the actual manufacture, packaging, shipment storage or delivery of the item.
9. I have had all questions regarding this addendum and entire rental agreement answered to my satisfaction.
10. I will clean all items rented, this includes rinsing silverware, place settings, chairs and tables including removing any staples, tape and gum from the bottom of the tables. A cleaning / damage fee will apply for any item returned dirty / damaged of not less than $50 - $150 dollars. Others items that are damaged may cost more to repair / replace those items include but are not limited to: Canopies, Tents, Tables, Chairs, dance floors, linens, dishware, flatware, audio visual equipment, concession equipment, bars, are themed rentals.
11. I will accept full responsibility for any accident, loss, damage, injury, theft, loss of limb, death or any other conceivable misfortune or accident that may occur as a result of the use, operation, transport or ingestion by myself or any of my guests.
Sunny Days Events reserves the right to refuse rental and service to anyone.
By signing this contract/invoice you are committing and agreeing to all of the terms and conditions of this agreement. Should Sunny Days Events agree to fulfill a rental without a signed contract, it is implied that by receipt of a confirmation email or confirmation by written, verbal or any other source that you have read, fully understand and commit to the terms and conditions of this agreement.
_____________________________________________ _______________________________
Renter Date
SunnyDaysEvents.com info@sunnydaysevents.com
(907) 465-7022