Common Rental Mistakes and How to Avoid Them

Renting equipment for a wedding or event might seem straightforward—until it’s not. From underestimating guest counts to forgetting key items, small oversights can lead to big headaches. At Sunny Days Events & Rentals, we’ve seen it all—and we’re here to help you avoid the most common rental mistakes.
Here’s what to watch out for—and how to get it right.


❌ Mistake #1: Underestimating Guest Count
It’s tempting to round down, but guessing too low can leave guests without seats, plates, or drinks.
How to avoid it:
Confirm your guest list early and add a buffer (we recommend 5–10% extra). We’ll help you calculate the right quantities for seating, dishware, and catering gear.


❌ Mistake #2: Forgetting the “Unseen” Essentials
People often remember tables and chairs—but forget about:

• Trash bins
• Extension cords
• Serving utensils
• Drinkware
• Linens and skirting
• Heaters or fans

How to avoid it:
We provide a comprehensive checklist during your consultation to make sure nothing gets missed.


❌ Mistake #3: Choosing the Wrong Tent Size
Too small, and guests feel cramped. Too large, and the space feels empty and awkward.
How to avoid it:
We calculate tent size based on guest count, layout, and what’s going inside (buffet, dance floor, etc.). Our tents meet ARA standards and are built for Southeast Alaska’s unpredictable weather.


❌ Mistake #4: Skipping the Site Visit
Assuming your backyard or venue is “ready” can lead to surprises—like uneven ground, drainage issues, or access limitations.
How to avoid it:
We offer site visits to assess terrain, layout options, and anchoring needs. It’s part of our commitment to safe, seamless setup.


❌ Mistake #5: Last-Minute Changes Without a Plan
Guest count shifts, weather changes, or vendor delays can throw off your rental needs.
How to avoid it:
We build flexibility into every package and keep backup inventory on hand. Our team is trained to pivot quickly and professionally.


❌ Mistake #6: DIY Setup Without Support
Setting up tents, tables, and decor takes time, tools, and expertise. Doing it yourself can lead to stress—or safety issues.
How to avoid it:
We offer rental packages that include delivery, setup, and breakdown by our trained crew. You focus on celebrating—we handle the heavy lifting.


💬 Final Thought
Rentals are the foundation of your event—and getting them right means thinking ahead, asking questions, and working with a team that knows the terrain. At Sunny Days Events & Rentals, we help you avoid the common pitfalls and plan with confidence.
Planning an event in Southeast Alaska?
Let’s build a rental plan that’s complete, customized, and stress-free.